@MCE Practicum & Internship Coordinator

Apply now Job no: 494434
Work type: Staff Part-Time
Location: Denver, CO
Categories: Student Affairs / Services, Teacher (Pre K-8), Business Operations / Services, Admin / Executive / Office Support, Community Engagement

The Practicum & Internship (P&I) Coordinator works across the Counseling Psychology (CP) and Research Methods & Information Science (RMIS) departments with a primary focus on supporting the online Master of Library and Information Science (MLIS) and Master of Arts in School Counseling (SC) programs, toward supporting the mission of either individual program. This individual is responsible for administrative duties collaborating with Program Directors, faculty, placement site supervisors and personnel, University constituents and other pertinent stakeholders to facilitate and promote successful placement of students for various fieldwork placement assignments (e.g., practicum; internship) associated with the designated program. The P&I Coordinator is responsible for supporting all administrative functions related to placement assignments including, but not limited to student records, collaborating with stakeholders related to the coordination of placement opportunities, authorization/approval paperwork, evaluations, surveys associated with the placement process, and maintenance of relevant handbooks, forms, and other materials as needed.

Position Summary

The position requires exceptional communication and organization skills. It requires the ability to build and foster relationships, to establish and maintain confidentiality, and to be a liaison with both external and internal stakeholders (e.g., placement site personnel; DU students, faculty, staff, and administration), as needed. It also requires knowledge of associated accreditation and certification/licensure policies, as well as the ability to manage multiple tasks and set priorities.

This is a part-time position that will work 20 hours per week.

Essential Functions

Communication & Record Management 

  • Supports annual review of handbook, forms, policies, and other documents related to the P & I experiences and makes updates to each as needed, based on decisions and/or changes in relevant policies at any level (i.e., program; College; University; State; accreditation).
  • Tracks student feedback that may inform updates to P & I policy, procedure, and/or communications.
  • Identifies themes and patterns in formal and informal feedback regarding sites, students, and policy issues via collaboration with stakeholders, program administration, and review of relevant data.
  • Serves as first line of contact for P & I related issues, providing clear, accurate, and timely information to constituents.
  • Coordinates hourly logs, student P & I records, feedback from site supervisors, section instructors, and students, and other relevant documentation.
  • Provides administrative support related to placement site contract management as needed.
  • Supports program collaboration with the Associate Director for Accreditation and Assessment toward assessment and accreditation efforts.
  • Produces data for requests per Program Director approval.
  • Collaborates with designated faculty and placement team members to regularly monitor and revise program evaluation forms, syllabi, and other documentation.

Clinical and Field Experiences 

  • Supports program oversight of student placements in various P & I settings.
  • Supports site supervisor onboarding and training processes.
  • Collaborates with designated faculty and third-party stakeholders to facilitate placement site approvals.
  • Monitors placement pacing process (e.g., who has sites, who doesn't; who has issues or needs special attention; has all paperwork been received as appropriate).
  • Facilitates escalations and feedback from section instructors and placement specialists.
  • Collaborates with faculty to coordinate program efforts toward orientation, community building, and professional development among site supervisors.
  • Escalates issues and concerns to Program Director and/or designated faculty as appropriate.

Knowledge, Skills, and Abilities

  • Take initiative and manage projects from inception to completion.
  • Manage and manipulate data within spreadsheets and survey software.
  • Act proactively and on a self-motivated basis.
  • Work with diverse populations.
  • Multi-task and prioritize with knowledge of larger context and programmatic goals.
  • Research and gather information regarding new and existing placement opportunities.
  • Learn and apply principles and policies that guide each program.
  • Work both independently and on a team.
  • Possesses strong.
  • Interpersonal and organizational skills.
  • Written and oral communication skills.
  • Time management skills to develop and maintain policies and procedures in a fast-paced, deadline-focused environment, and attention to detail.

Required Qualifications

  • Bachelors degree in related field from an accredited college or university.
  • Experience within a professional educational or training environment (e.g., P-12 school system).
  • Comfort and confidence in collaboration with professionals outside of own discipline.
  • Demonstrated experience working as a part of a team.
  • Demonstrated experience with Microsoft Office and comfort with technology.

Preferred Qualifications

  • Graduate degree in related field from an accredited college or university.
  • 1+ years experience in a similar role in an educational setting.
  • Experience working with stakeholders at all levels of an organization/institution.
  • Experience in/understanding of higher education.
  • Experience/familiarity with Banner or other student information system.
  • Familiarity with clinical experience in higher education.
  • Experience in a direct support relationship in an institution of higher education or similar type organization.
  • Familiarity with educational requirements related to School Counseling and/or Library and Information Science.

Work Schedule
20 hours per week. Specific schedule to be determined with supervisor; hours will be within Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) on November 1st, 2021. Applications will continue to be reviewed until the position is filled.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 7.

Hourly Range:
The hourly range for the position is $23.00 - $25.50.

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are based upon satisfactory completion of a criminal history background check.

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