Grant Administrator, Graduate School of Social Work

Apply now Job no: 494976
Work type: Staff Full-Time
Location: Denver, CO
Categories: Grants Administration, Admin / Executive / Office Support

The Graduate School of Social Work (GSSW) is a vibrant community of scholars and teachers committed to having a diverse faculty and student body. The School’s curriculum, research, and community partnerships emphasize social and economic justice, along with an understanding of and respect for social, political, and cultural diversity both nationally and internationally. GSSW provides an intellectual, collegial, and supportive environment that fosters interdisciplinary and international educational opportunities. GSSW engages in collaborative projects locally, regionally, nationally, and internationally. GSSW and the University of Denver are committed to enhancing the diversity of faculty and staff.

Position Summary

Reporting to the Director of Budget and Planning, the Grant Administrator position will work in coordination with the Senior Grant Administrator and share responsibilities including work for specific Institutes or new grants, as well as serve as a departmental liaison between the Office of Sponsored Programs at DU and the faculty principal investigators of the Graduate School of Social Work. The individual in this position provides pre-award administrative and budget support in the preparation and submission of research grant proposals to ORSP and provides post-award administrative financial support for funded projects. The Grant Administrator must maintain a strong working knowledge of both internal policies and procedures as well as policies and procedures for common funding sources and federal grant submissions and must be able to work collaboratively with principal investigators on creation, analysis and management of project budgets. The Grant Administrator advises PIs on university policies and processes related to research personnel, records, and financial transactions; and manages the transactional responsibilities for those areas. This position is part of the Business Operations Office at the Graduate School of Social Work.

Essential Functions


  • Assists faculty with development of proposal and application materials, including development of grant and project budgets.
  • Advises faculty on university process related to grant submission, research personnel, and financial transactions.
  • Maintains knowledge of and advises faculty on guidelines and requirements for submission to federal funding sources, and research guidelines for other likely funding sources.
  • Facilitates the creation of the proposal record in the university's Pioneer eRA system and follows the record through the approval queue to assure IDC waiver and final proposal document approvals are complete prior to submittal. The grant administrator works closely with Associate Dean for Research to ensure IDC, cost-share, course buyout, grant pay, space requirements or other impacts are understood and can be accommodated.
  • Develop or source resources to assist faculty with development of successful proposals.


  • Manage all assigned grant or project related personnel actions including searches, hiring, payroll and separations.
  • Manage all assigned grant or project related financial transactions including direct pays, POs and journal entries.
  • Ensure compliance with university and sponsoring agency policies and reporting for grant accounting including grant timesheet completion, effort certifications, supporting documentation for financial transactions, incentives records (held by PI) and document retention & destruction terms.
  • Provide budget review and analysis to PIs and collaborate on necessary budget modifications.
  • Provide expense forecasting over the life of the project to assure proposed research objectives can be obtained within the budgeted award dollars and period of performance.
  • Reconcile financial system to assure monthly expenses are appropriate to the project and tie to Banner financials.
  • Develop detailed plans for research faculty & staff with mixed funding to ensure salary coverage.
  • Collaborate with the Director of Budget and Planning and the Director of Operations on research operations support needs such as space allocation and infrastructure, based on anticipated needs for funded research.

Knowledge, Skills, and Abilities

  • Ability to resolve routine problems using existing guidelines and processes
  • Ability to make independent decisions and or/recommendations when necessary
  • Ability to prioritize tasks and meet deadlines
  • Ability to research, investigate, analyze, reconcile and evaluate data. Ability to understand and effectively communicate complex financial reports and other information to individuals with varying levels of experience
  • Strong MS Office skills, including Excel
  • Demonstrated commitment, knowledge and ability to effectively engage individuals from broadly diverse communities
  • Ability to budget and forecast to end of grant period

Required Qualifications

  • Bachelor's degree and 3 years grant related experience

Preferred Qualifications

  • Bachelor's degree in Finance or Accounting and 5-8 years grant related experience, including experience with NIH and other federal agencies

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) on July 14, 2022. Applications will continue to be reviewed until the position is filled.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 10.

Salary Range:
The salary range for this position is $58,000 - $65,000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

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