Coordinator, Business & Talent Operations

Apply now Job no: 495216
Work type: Staff Full-Time
Location: Denver, CO
Categories: Business Operations / Services, Admin / Executive / Office Support, Advancement

In preparation for the most ambitious philanthropic campaign in the University's history, the University of Denver is building an advancement enterprise that mirrors the excellence of our great institution. Advancement efforts at DU have a tremendous impact through our relationships with DU's remarkable students, dedicated donors, inspiring alumni, engaged families, and wonderful friends. DU is committed to building and fostering a culture of deep engagement and philanthropy in support of our institution as we implement the DU IMPACT 2025 vision and prepare for a fundraising campaign with a bold and courageous goal.

The University of Denver and DU Advancement deeply value inclusive excellence, recognizing that its success is dependent on how well it values, engages, and includes the rich diversity of constituents. You can learn more about inclusive excellence at the University of Denver by visiting the Office of Diversity, Equity & Inclusion. As a part of that effort, we are continuing to grow a team of inclusive, collaborative, inquisitive, innovative, ethical, and transparent advancement professionals who possess deep mutual respect for one another and for our shared profession.

Position Summary

The Coordinator of Business & Talent Operations supports a team of advancement professionals by managing several business functions within their assigned team with a high level of independence and autonomy including providing support to Advancements talent management and expense management functions. In addition to these business functions, the Coordinator is also responsible for partnering with leaders in their area to support them in efficiently and effectively managing their portfolio of responsibility. This may include assisting with project management, program development strategies, executing events, constituent engagement, special projects, as well as other activities.

This employee must be able to multi-task and prioritize many competing deadlines and timelines. Attention to detail, commitment to quality, and ability to take initiative are essential to success in this position. The Coordinator must also be an effective, professional, and diplomatic liaison to a variety of audiences including University leadership, advancement staff, campus colleagues, donors, alumni, parents, and other constituents.

This position reports to the Director of Advancement Business Services but supports Advancements talent management efforts through a strong partnership with the Associate Director of Talent Management.

Essential Functions

Talent Operations 

  • Triage queries related to DU’s people-focused systems such as timekeeping and performance management.
  • Coordinate employee onboarding and off boarding activities including ordering supplies and scheduling introductory meetings and trainings.
  • Market advancement opportunities on external sites and continue to build Advancement’s employer brand.
  • Coordinate people-focused programs such as rewards and recognition and celebrating employee milestones.
  • Coordinate community building-focused programs such as volunteer days and birthday celebrations.

Financial Data Entry & Research 

  • Review and route Procurement and other contracts for Advancement.
  • Process payments and review PCard transactions.
  • Respond to vendor billing inquiries and track payments.
  • Prepare and post journal entries for reallocation of funds.
  • Assist with forecasting and fiscal year-end entries, as needed.

Administrative Coordination 

  • Support leaders in their assigned team to effectively manage their portfolios of responsibilities. This may include specific assignments related to monitoring team-based and division goals, research and data compilation, data entry, business process improvements, meeting logistics, as well as purchasing and resource management.
  • Creates and delivers high-quality professional reports, presentations, and other documents for internal and external audiences.
  • Serves as a strong liaison and provides excellent customer service to University leadership, Advancement staff, campus colleagues, alumni, donors, and others.
    Serves as a strong resource for expense-related University policies for Advancement.

Special Projects 

  • Serve as their assigned areas primary project manager (e.g., business process improvements, implementations, etc.)
  • Organize and facilitate trainings, meetings, and small events as needed.
  • Research and prepare reports on specific topics (e.g., benchmarking/best-practices at other institutions, donors/alumni, giving histories/constituent information, etc).
  • Updates internal Advancement Wiki with current Travel / Expense Operations information.

Budget Coordination 

  • Manages the program operating budget, including monitoring transactions and assisting in budget modeling and forecasting processes.
  • Review and monitor various budgets as requested for inconsistencies and recommends action.
    Serves as a knowledgeable resource for applicable purchasing policies and procedures.

Leadership 

  • Recruit and manage student employee support ensuring an engaging and meaningful student employment experience for DU students, as needed.
  • Serve as a mentor and coach for all Advancement administrative professionals.

University Citizenship

  • Serve as an active and collaborative partner to all central and unit-based advancement functions and campus colleagues to foster strategic, effective, and collaborative advancement practices.
  • Model “One DU” leadership.

Knowledge, Skills, and Abilities

  • Outstanding attention to detail and commitment to quality.
  • Excellent interpersonal skills, including verbal, written and organizational skills.
  • An understanding and attitude of customer service; ability to be very flexible and adapt to change.
  • Must be able to manage time well, particularly while managing competing priorities.
  • Must be able to work independently and as a part of a group.
  • Willingness to take initiative, keep a positive attitude, and maintain a professional demeanor.
  • Adept at problem-solving, critical thinking, and using judgment in situations that that require sensitivity and tact.

Required Qualifications

  • Bachelor's degree or equivalent combination of education and work experience (Veterans with equivalent combination of military certification/education and experience may substitute for the degree qualification).
  • 1 year of professional HR, Finance, Operations or related experience.

Preferred Qualifications

  • Experience supporting operations functions including budget and planning or human resources.
  • Experience working in a non-profit or similarly complex setting.
  • Management experience (to include direct management of projects or personnel).

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m., some nights and weekends as required

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) September 6, 2022..

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 7.

Hourly Range:
The hourly range for the position is $21.46 - $24.52.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

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