Executive Assistant, Student Affairs & Inclusive Excellence

Apply now Job no: 495246
Work type: Staff Full-Time
Location: Denver, CO
Categories: Student Affairs / Services, Business Operations / Services, Admin / Executive / Office Support

Student Affairs & Inclusive Excellence (SAIE) is the central student affairs division of the University of Denver.

SAIE supports students in their holistic development through advocacy, collaboration, and education, and we strive to be full partners in students learning experience. SAIE values student centricity; diversity, equity, and inclusion; collaboration; adaptability; and accountability. The Divisions strategic priorities are:

  • Enrich the holistic student experience
  • Elevate & Embed diversity, equity & inclusion
  • Engage purposeful partnerships
  • Enhance staff development, learning & wellbeing
  • Enact sustainable practices & operations

SAIE includes Housing and Residential Education; Student Engagement; Fraternity and Sorority Life; Health and Counseling Center; Inclusion & Equity Education; Disability Services Program; The Cultural Center; Access & Transitions; Learning Effectiveness Program; Veterans and Military Resources; Student Outreach and Support; Student Rights & Responsibilities; Budget, Operations, and Division Resources; New Student Programs; Parent & Family Engagement; and Community and Driscoll Commons.

Reporting to the Director of Strategy and Communication this position serves as the Executive Assistant for the Office of the Vice Chancellor for Student Affairs & Inclusive Excellence (SAIE). This position will work to ensure the Vice Chancellors daily workflow is efficient and effective for optimal organizational performance. As a critical support system for the Vice Chancellors senior leadership team, this role will be involved in decision-making processes that require robust administrative support, confidentiality, and desire to contribute as a thought partner. This role will support with the preparation and execution of an array of divisional and campus-wide projects.

Position Summary

Reporting to the Director of Strategy and Communication this position serves as the Executive Assistant for the Office of the Vice Chancellor for Student Affairs & Inclusive Excellence (SAIE). This position will work to ensure the Vice Chancellors daily workflow is efficient and effective for optimal organizational performance. As a critical support system for the Vice Chancellors senior leadership team, this role will be involved in decision-making processes that require robust administrative support, confidentiality, and desire to contribute as a thought partner. This role will support with the preparation and execution of an array of divisional and campus-wide projects.

Essential Functions

Administrative

  • Provide administrative support to the vice chancellor and assistant vice chancellor (Student Engagement & 4D Experience) by managing calendar and scheduling meetings, answering emails, and coordinating all program related activities.
  • Maintain project timelines, update and track office workflow.
  • Support planning and preparation for divisional, inter-departmental, senior cabinet, board of trustees meetings, and other meetings as needed.
  • Recruit, hire, train and supervise student and para-professional staff members who are operate the administrative office front desk.
  • Keep comprehensive notes of meetings and provide summaries as requested.
  • Serve as procurement card coordinator for assigned areas.
  • Work with business, operations, and resources office (BODR) for contracts, requisitions, invoices, purchase orders and direct pays for assigned areas.
  • Manage suite operations, including stocking office supplies, maintaining shared printers, and assisting with general administrative needs of suite residents.
  • Assist with scheduling and related logistics for search processes and external program reviews.

Communication

  • Develop reports, proposals, and multi-media presentations using a variety of programs (Excel, Power Point, Prezi, etc.).
  • Help develop and manage content to maintain the SAIE Vice Chancellors website; monitor and respond, with consultation, the SAIE email account.
  • Support responses to students, families, and other constituents.
  • Manage, write, and edit divisional newsletters and related communications.

Projects

  • Source, collate, organize, and synthesize research and reference materials for special projects as needed.
  • Lead and organize division-wide events and gatherings (e.g. professional development day, quarterly divisional meetings, etc.)
  • Utilize emerging technologies to provide effective scheduling and collaboration.
  • Keep informed of events/issues in the DU community and beyond.
  • Keep abreast of emerging trends and issues/events in the higher education environment.
  • Provide research assistance as needed.

Other Duties as assigned.

  • In consultation with the Vice Chancellor, serve on Divisional committees and support divisional work.

Knowledge, Skills, and Abilities

  • Strong interpersonal skills and a professional demeanor; willingness and ability to deal with internal and external constituents in a professional, confidential, friendly and responsive manner via phone, email and in-person contacts.
  • Ability to problem solve in a dynamic and fast-paced environment.
  • Demonstrated strong organizational skills.
  • Commitment to diversity and inclusion.
  • Self-starter with ability to coordinate several tasks simultaneously and with attention to detail.
  • Possess a high degree of integrity with a strong ability to maintain confidentiality and behave in an ethical manner.
  • Experience maintaining detailed and confidential records.
  • Experience with sourcing and compiling qualitative and quantitative research.
  • Familiarity with web-based data management and modern office practices and procedures.
  • Demonstrated proficiency with standard office productivity software (Word, Excel, PowerPoint, and Outlook).

Required Qualifications

  • Bachelors degree or equivalent combination of education and work experience
  • Two (2) years of relevant administrative, project management, digital communications, or customer service experiences

Preferred Qualifications

  • Experience in an academic/higher education setting.
  • Experience with customer service.
  • Experience in supervising and managing an organizations front desk operations.
  • Demonstrate desire and ability to synthesize complex information and research into clear, succinct, and actionable formats for a given issue.
  • Demonstrate desire and capacity for critical thinking, problem-solving, and generating creative solutions in dynamic organizational settings.
  • Familiarity with emerging digital tools and practices that support communication, organization, and productivity.
  • Familiarity with and interests in college student development and culture change theories.
  • Familiarity with and interest in organizational management and change.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) July 15, 2022.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 9.

Salary Range:
The salary range for this position is $55,000-$65,000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

Advertised:
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More

We're Here to Help

Browse our knowledge base for help with frequently asked questions or submit a ticket

Submit a Ticket

2019 Forbes Best-In-State Employer Colorado image

University of Denver is proud to be ranked
among the top five Best Employers in Colorado

Contact