Business Coordinator III

Apply now Job no: 495505
Work type: Staff Full-Time
Location: Denver, CO
Categories: Business Operations / Services, Admin / Executive / Office Support

The Colorado Evaluation and Action Lab at the University of Denver was created under the leadership of the Governor’s Office to unlock data-informed solutions to our most pressing social problems. Working together with a broad range of government and community partners, we conduct research with rigor to obtain the best available evidence to inform policies, programs, and investments. Our goal is to leverage data to inform policy and practice, set the wheels in motion to achieve and sustain change, and position our partners to pursue additional, meaningful change for the communities they serve with the guidance of eight essential elements: Prioritize Relationships, Learn Together, Apply Rigor, Activate Findings, Sustain Change, Make Connections, Welcome Risk for Reward, and act as a Bridge to the Research Community.

In 2021, the Colorado Department of Early Childhood (CDEC), received over $465 million in federal stimulus funding to support the recovery of the childcare industry through the pandemic. The Colorado Lab was awarded a $4.8 million contract to serve as the Early Childhood Research and Evaluation (ECRE) Hub for a two-year period. The Colorado Lab will be responsible for facilitating the evaluation efforts for the early childhood stimulus-funded programs and policies. This will involve supporting approximately 8-10 evaluation teams (both internal and external to the Colorado Lab) to successfully design and implement their evaluation work. In addition, the Lab will be responsible for documenting and clearly communicating the actionable findings and lessons learned from these efforts to program and policy stakeholders as well as the public who can ultimately use the information.

Position Summary

The Colorado Lab seeks to hire a Business Coordinator III. This position reports to and will support the Colorado Lab’s Manager of Business and Operations to ensure the Colorado Lab and ECRE Hub runs smoothly, with a 60%-time commitment to the ECRE Hub and 40%-time commitment to the Colorado Lab more generally. This role will support critical functions including contract management, budgeting, financial management, internal and external communications, report and product editing, meeting and event planning, and information technology management. The Business Coordinator III must have attention to detail, discretion and insightful judgment, and the ability to multi-task and prioritize without missing critical deadlines.

This position would start November 7, 2022, with funding secured through September 30, 2024, with the possibility of an extension based on funding.

Essential Functions

The Business Coordinator III will be responsible for supporting the Manager of Business and Operations through the following functions:

  • Help manage Colorado Lab proposals, documents, and presentations. This includes formatting, proofreading, and editing research proposals and report, posting appropriate information to social media and/or web platforms, and coordinating with web and graphics professionals as needed.
  • Support drafting and disseminating communications such as newsletters, requests for proposals, emails, and meeting follow-up correspondence. Manage distribution lists and database of reports. Maintain subscriptions to partner organization distribution lists and alert Colorado Lab of relevant opportunities.
  • Provide administrative support to external research and evaluation partners. This includes facilitating appropriate access to Lab and University resources, managing project documents, tracking receipt of deliverables, preparation of contracts, and processing invoices.
  • Attend meetings, take minutes, enter action items into project management software, and follow up on action items to keep projects and activities on track.
  • Assist in managing the electronic calendar of the Lab, keeping it up-to-date and accurate. As requested, attend DU, and Colorado Lab special events to greet guests and provide a warm welcome to visitors. Schedule Lab personnel conference, travel, and hotel arrangements in a prompt and confidential manner.
  • Assist in monitoring expenditures and keeping accurate expense records for the Colorado Lab budget, identifying, and resolving any discrepancies. This includes tracking and reconciling multiple grant sources.
  • Process travel reimbursements. Set up purchase orders and new vendor/contractor accounts and process invoices and direct pays. Process purchase card reconciliations for staff.
  • Help coordinate Colorado Lab meetings and events by negotiating best times, ordering refreshments, sending out information to external guests, and preparing agendas and materials. May include event planning and management duties in collaboration with partner organizations.

Knowledge, Skills, and Abilities

  • Excellent communication skills, both oral and written.
  • Positive attitude and a proactive approach to work.
  • Effective computer skills, including proficiency with Microsoft Office Suite, Adobe products, and common business software.
  • Ability to anticipate problems and use good judgment in developing solutions.
  • Excellent organization and project management skills with attention to detail.
  • Ability to take initiative and work well both independently and as part of a team.
  • Ability to cultivate strong relationships, collaborate effectively with others, and establish and maintain effective working relationships at all levels.
  • Proven ability to prioritize work and effectively manage multiple assignments concurrently in a fast-paced environment while maintaining adherence to deadlines.
  • Demonstrated ability to work successfully with diverse populations.

Required Qualifications

  • Bachelor’s Degree or equivalent work experience.
  • Three years in administrative experience, such as supporting an executive or managing a complex project or program.
  • Excellent organizational and communication skills.

Preferred Qualifications

  • Bachelor’s Degree.
  • Coursework in business administration, communication, project management, time management, and related topics.
  • Experience in grant-funded settings.
  • 5 years of progressively responsible administrative experience.
  • Knowledge of principles of budget development, management methods and techniques.
  • Knowledge of the principles and practices related to social media and print communication strategies.
  • Knowledge of the principles and practices pertaining to event management and coordination.

Working Environment

Monday - Friday, 8:00 a.m. - 4:30 p.m. Must be based in Denver region with a balance of virtual and in-person work.

Physical Activities

1. Ability to sit in front of a computer for an extended period.
2. Occasionally required to move about the office with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) September 27, 2022.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 8.

Hourly Range:
The hourly range for the position is $27.00 - $30.00.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

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