Fleet Manager

Apply now Job no: 492654
Work type: Staff Full-Time
Location: Denver, CO
Categories: Maintenance / Grounds / Skilled Trades, Parking Services, Business Operations / Services

Vision

Enrich the University of Denver's global prominence and community impact through excellence in innovative Facilities Services.

Mission

Through exceptional customer service, we provide sustainable stewardship to the university community that creates an engaging and thriving environment to learn, live, teach and work.

Core Values

  • Stewardship: We effectively use all resources to meet the needs of today without compromising the future.  We work in a safe manner using equipment and procedures as appropriate and encourage others to do the same.  We maintain confidences and protect the security of operations and assets by keeping information confidential and equipment/facilities secure.  We demonstrate efficient use of time, equipment, and other resources with a focus on sustainable operations and best practices. 
  • Teamwork: We work together cooperatively in support of our mission. We value individuals and their contributions to the team and treat each other with respect and dignity.  We actively work to create and support an inclusive and equitable workplace by embedding diversity into all aspects of the workplace.  We communicate honestly and openly, listen attentively, and assume responsibility for resolving difficulties appropriately.  We encourage cooperation, collaboration, and co-ownership of success.
  • Professionalism:  We earn the trust of others through professional conduct that includes honesty, reliability, and competency.  We exhibit a courteous, conscientious and businesslike manner in the workplace. We actively endorse and support DU's mission and work to fulfill its vision, mission, and goals.  We pursue professional development to increase expertise and improve our capabilities to deliver improved job performance. 
  • Service:  We contribute to the success of others by responding in a courteous, timely and accurate manner, seeking assistance when necessary to create a positive DU experience that exceeds the expectations of students, and internal and external contacts. We understand that our performance directly affects the future of DU and strive to perform to enhance the DU experience.  We embrace a positive attitude and participate through engagement with changes in procedures, environment, or responsibilities. 
  • Integrity:  We accept responsibility for the University's and public's trust and are accountable for individual actions. We conduct ourselves and perform our duties in an environmentally, socially, and economically responsible manner that is reflective and protective of the trust placed on us as stewards of the University's facility related resources.
  • Excellence:  We strive to achieve excellence in all endeavors and are committed to continuous improvement. We enthusiastically deliver quality services to our customers while consistently seeking to improve those services through creativity and innovation.
  • Engagement:  We seek to "tell our story" through collaboration, communication, and inclusion with the greater DU community. Through involvement, we ensure the needs of students, faculty, staff, alumni, visitors, and neighbors are met and efforts from each department are understood. We take every opportunity to augment the education and research mission of the university through demonstration of real world applications of theories and principles.

Position Summary

Under the direction of the Director of Parking and Mobility, the Fleet Manager organizes, implements, and supervises the maintenance, repairs, modification, and replacement of all University-owned vehicles, and motorized mobile equipment with the goal of ensuring the proper, safe, and reliable operations, and the availability of such vehicles within budgetary limitations by performing the duties and responsibilities of the position as described herein. The Fleet Manager manages the the campus shuttle operation, including communicating with the contract provider about all scheduling and operational requirements, complaints, analysis of reports, development and preparation of oral and written reports, and recommendations, to the department Director and senior leadership.

Essential Functions

  • Coordinates and supervises activities associated with the maintenance and repairs of vehicles, including licensed vehicles, slow moving machinery (SMM), and related equipment, though outside vendors including, but not limited to, dealers, body shops, transmission shops, tire shops, and general automotive repair shops.
  • Assist in identifying outside vendors that provide vehicle maintenance and repair services, at a level of quality and service that meets fleet management, best practices, and standards.
  • Develop bid/request for proposals (RFP) requirements in sufficient technical detail and specificity to ensure that vehicles
    are always efficiently maintained, and kept in safe and proper working order, so as to ensure that 95% of Facilities vehicles are in operating condition.
  • Ensures all vehicle expensed are accurately reported in the appropriate electronic record keeping system in order track and monitor activities associated with licensing, inspections, maintenance and repair of vehicles; oversee the preparation of associated cost records. Develop the annual budget for maintenance and repairs for Facilities vehicles. Monitor and reconcile expenditures of budgeted funds and receipts.
  • Prepares staff reports and recommendations on vehicles condition, vehicle type and selection, vehicle purchases, vehicle sales, and vendor performance.
  • Assist departments in preparing vehicle purchase specifications; negotiate purchase price for vehicles and after market accessories to be installed per purchase specifications; inspect vehicles upon delivery ensuring compliance with purchase order specifications and proper operating condition.
  • Coordinates and supervises activities associated with the operation of a campus shuttle by an outside vendor.
  • Ensures that all contract requirements, and service level agreements (SLA) are met.
  • Tracks, records and reports key performance metrics. Coordinates scheduling of special events with the vendor,
  • Establish and update procedures, standards, and guidelines for the maintenance and repairs of licensed vehicles, SMM, and related mechanical equipment.
  • Establish and update procedures, standards, and guidelines for appropriate types of vehicles to be used by Facilities as well as for the University at large. Establish and update the optimal quantities of each vehicle type, for Facilities and for the University at large.
  • Oversee the operation of the on-site compressed natural gas (CNG) fuel system; develop and administer programs to ensure compliance with associated federal, state, and local rules and regulations.
  • Administer reconciliation of on-site fuel storage tank inventories.
  • Prepare, update, and maintain fuel system specifications for new systems as necessary, including emergency repairs if leaks are discovered.

Knowledge, Skills, and Abilities

Language Skills:

  • Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations found in print, as well as websites, blogs, and other media sources.
  • Ability to write reports, business correspondence, and procedure manuals through the use of Microsoft Office software applications, and other applications, using computers and mobile electronic devices.
  • Ability to effectively present information and respond to questions from clients, managers, or customers.

Mathematical Skills:

  • Ability to read, analyze and interpret bid amounts, proposal amounts, invoices, estimates, work orders, and then calculate sums, averages, unit costs, hourly rates, as typically used in a fleet management operation.
  • Ability to write budgetary reports and accounting spreadsheets through use of Microsoft Office software applications, and other applications, using computers and mobile electronic devices.
  • Ability to effectively present information and respond to questions from clients, managers, or customers.

Reasoning Ability:

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only a limited standardization may exist.
  • Ability to interpret a variety of instructions furnished in written, oral, electronic, graphical, or numerical form.
  • Ability to self-direct own work and capable of effectively coordinating the work of others.

Other Skills and Abilities:

  • Ability to work in a team-oriented environment that requires individual thought and initiative.
  • Capable of implementing processes which meet the diverse needs of complex organizations.
  • Ability to maintain professional standards and conduct during stressful and sometimes adversarial situations.
  • Ability to deliver and follow detailed instructions.
  • Possesses strong oral, written, and electronic communications skills.
  • Proficient in use of a variety of software applications and able to learn new ones.

Required Qualifications

  • High School graduate or GED
  • 5 years of experience in automotive and/or heavy equipment industry.
  • Experienced in operating at least two of the following types of vehicles: trucks, buses, heavy equipment.
  • Experienced automotive/heavy equipment technician (mechanic) or experience as a fleet manager.

Please note, this position will require you to have a valid Colorado Driver's License and be insurable under University guidelines and have the ability to pass a pre-placement physical.

Preferred Qualifications

  • Associate's or Bachelor's degree
  • 7 years of relevant experience, with progressive greater responsibilities in the fields automotive repair and/or fleet management
  • Current, valid Colorado CDL Class A or CDL Class B Drivers License.
  • Training and/or certification as a Heavy Equipment Operator.
  • ASE Master Certified Automotive Technician and/or CAFM Fleet Manager or CAFS
  • Fleet Specialist Knowledge of TMA CMMS (WebTMA).

Working Environment

Primarily indoor, office environment, and outdoors, at times in severe weather conditions, routinely in a variety of automotive and equipment repair facilities, as well as with a variety of tools and mechanical equipment of various sizes and descriptions which are typical to vehicle and equipment maintenance and repairs.

Physical Activities

Ability to work in a team-oriented environment that requires individual thought and initiative. Capable of implementing processes which meet the diverse needs of complex organizations. Ability to maintain professional standards and conduct during stressful and sometimes adversarial situations. Ability to deliver and
follow detailed instructions. Possesses strong oral, written, and electronic communications skills. Proficient in use of a variety of software applications and able to learn new ones.

Work Schedule
Varied

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) on September 27, 2019

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Range:
Salary will be determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is committed to enhancing the diversity of its faculty and staff. We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, religion, sex, sexual orientation, gender identity, disability, military/ veteran status or any other status protected by law.

All offers of employment are based upon satisfactory completion of a criminal history background check.

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