Associate Director, Academic Programs

Apply now Job no: 492973
Work type: Staff Full-Time
Location: Denver, CO
Categories: Academic Administration

University Academic Programs supports and serves all students, amplifying the student experience by fostering cross-disciplinary academic connections, providing students with the opportunities to deepen hands-on learning, to engage in community-based service learning, to cultivate their passions outside of their major courses, and to provide opportunities to make significant connections with the Denver community. UAP also serves faculty members across the institution through multiple training's and workshops held to develop specific skills or mindsets that are applicable for working with students both inside and outside the classroom.

As an educational and research community, DU values curiosity, intellectual freedom, and open communication. DU respects individual differences and embraces civil discourse. DU promotes caring and close individual attention. DU is a community distinguished by inclusiveness, collaboration, responsiveness, and accountability. As such, we are committed to enhancing the diversity of our faculty and staff. The University is an equal opportunity/affirmative action employer.

General Summary

This position oversees programmatic operations for the following programs: Interterm, First-Year Seminar program, Undergraduate Research Center and the DU Student Research Showcase, and One Book One DU. This position supervises the Manager of Interterm Programs, the UAP Program Coordinator, one graduate fellow, and works closely with faculty directors.

Essential Functions

Academic Programming & Assessment

  • Develop and support appropriate programmatic evaluation and assessment of each program in the portfolio, in cooperation with the FSEM faculty director, the Undergraduate Research Center faculty director, and the One Book faculty director, and the Manager of Interterm Programs.
  • Manage the day-to-day operations of the First-Year Seminar program, consisting of approximately 85 faculty members and approximately 1,400 first-year students by providing timely communication to multiple constituencies (students, faculty, parents, administrators), soliciting and organizing request for course proposals, managing course enrollment and tracking, overseeing and tracking budget and personnel transactions, and organizing faculty professional development.  Provide FSEM faculty with regular updates and reminders about deadlines and opportunities.  Maintain the FSEM faculty resource page.
  • Strategic oversight of the Interterm program, in cooperation with the Manager of Interterm programs.
  • In collaboration with the Associate Director of Graduate Education, oversee the development, planning, and assessment of the annual DU Research Showcase, including the development a strategic communication plan, budget, collaboration with the Writing Center to offer student workshops, and logistical planning and execution.
  • Support and contribute to assessment efforts for the academic programs. 
  • Attend weekly or bi-weekly meetings with the Vice Provost of Academic Affairs and the faculty directors as needed.
  • Develop and refine programmatic policies and procedures in conjunction with the revision of operations handbooks annually. 


  • Track budget transactions and advises the Vice Provost of Academic Affairs and faculty directors on budgetary matters.
  • Advise the VP on developing tuition expectation and expense modeling for Interterm

Marketing, Communications and Web Management

  • Manage and oversee timely website content for each academic program, ensuring accuracy and communication of information to all DU constituencies (faculty, staff, students, parents, and the broader community).


  • Supervise the Manager of Interterm, the UAP program coordinator, and the graduate fellow.
  • Ensure that all members of the office provide timely, correct, and respectful communication with constituents.
  • Lead long-term planning and oversight of the relevant programs and the office.

Other Duties

  • This position will support other University- or Unit-wide projects/initiatives as needed.

Knowledge, Skills, and Abilities

  • Strong decision-making skills, and ability to exercise independent judgment in resolution of a wide variety of issues.
  • Adaptable and highly communicative.
  • Exceptional attention to detail.
  • Excellent interpersonal skills.
  • Advanced skills in Microsoft Excel, Access and Word, Canvas and Photoshop
  • Data management skills.
  • Experience with survey and assessment tools.

Required Qualifications

  • Bachelor’s degree.
  • 5 years of experience in academic program coordination.
  • Strong ability to lead a professional team.

Preferred Qualifications

  • Master’s degree in relevant field, such as higher education
  • 7-10 years of experience in academic program coordination.
  • Experience working with undergraduate students in advising or counseling at a college.
  • Experience teaching in online or in-person settings.
  • Experience working in database applications and/or SCT Banner system.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) on March 6, 2020.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Range:
Salary will be determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is committed to enhancing the diversity of its faculty and staff. We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, religion, sex, sexual orientation, gender identity, disability, military/ veteran status or any other status protected by law.

All offers of employment are based upon satisfactory completion of a criminal history background check.

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