Procurement Contract Administrator

Apply now Job no: 493247
Work type: Staff Full-Time
Location: Denver, CO
Categories: Business Operations / Services, Legal Professionals

The Shared Services Center is comprised of a diverse group of experts in multiple fields. Our passion is working together and collaborating with other departments to reduce administrative burden on Faculty and Staff so that they can focus on supporting the education of our students. We strive to be a trusted and innovative partner delivering exemplary administrative services in support of the DU community.

Position Summary

The Procurement Contract Administrator plans, manages, and administers the procurement contract workflow process including preparing contracts, negotiating terms and conditions, monitoring federal, state and university regulations and policies.

Essential Functions

  • Manages the daily activities of the contracts workflow process by coordinating activities and establishing priorities, meeting customer requirements by ensuring adherence with time frames and standards. 
  • Serves as primary liaison with the Office of the General Counsel, Risk Management, suppliers and vendors, departments/units, and senior management for contract negotiations and agreements.
  • Initiates, negotiates, and develops, monitors and audits the most complex contractual agreements together with Requests for Proposal, pricing agreements and/or service standards, finance options, and supplier performance for University to ensure terms and conditions comply with federal, state, and university regulations and policies regarding liability and risk.
  • Reviews proposed, revised and current contracts for risk management, insurance, indemnification, worker classification, intellectual property, data owner, and data security issues to ensure adherence with contract requirements.
  • Provides guidance and direction to improve contract legal compliance and risk management mitigation including the development and delivery of training.
  • Maintains current knowledge of University initiatives that affect procurement contractual agreements and communicates to stakeholders and implementing change as needed.

Knowledge, Skills, and Abilities

  • Strong understanding of legal contract review, procurement principles and practices, and procurement negotiation methods
    Understanding and knowledge of business processes and systems. 
  • Understanding and appreciation for automation and the use of technology as an enabler of high quality services and performance levels.
  • Excellent written and verbal communication skills.
  • Knowledge of higher education culture, governance, structures and mission.
  • Demonstrated focus on customer service and compliance.
  • Decision Making/Judgment: Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, and communicates decisions to others.
  • Inclusiveness: Actively creates and supports an inclusive and equitable workplace by embedding diversity into all aspects of the workplace. This may include policies, procedures, training, mission, values, goals, office climate and culture, interactions with colleagues and co-workers, leadership practices, programming, hiring, marketing, evaluation, promotion, and other workplace dimensions.
  • Integrity/Ethics: Follows through on commitments and communicates honestly, and encourages others to do so. Demonstrates integrity and ethics, and acts in support of the University's best interest.
  • Customer Focus: Builds customer confidence, is committed to increasing customer satisfaction, sets achievable customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met, solicits opinions and ideas from customers, responds to internal customers.
  • Teamwork/Engagement: Works collaboratively with others to achieve organizational goals. Displays enthusiasm about being part of the team. Treats others with respect. Supports the work of team members and personally contributes an appropriate share of the work to team projects.
  • Experience managing multiple priorities in a fast paced deadline driven environment.
  • Self-motivated.
  • Strong knowledge of Microsoft 365 (Excel, Word, etc.) and Adobe.

Required Qualifications

  • Bachelor's degree or equivalent combination of education and work experience.
  • 2-4 years of procurement, contract management/administration, paralegal experience.

Preferred Qualifications

  • Bachelor's degree in related field i.e. business administration, procurement management, paralegal, contract law or related field.
  • 5-7 years of procurement, contract management/administration, paralegal experience.
  • Experience in higher education.
  • Experience writing, negotiating, and auditing highly complex contractual agreements ensuring compliance with regulations and policies.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) on Monday, September 28, 2020.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Range
Salary will be determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is committed to enhancing the diversity of its faculty and staff. We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, religion, sex, sexual orientation, gender identity, disability, military/ veteran status or any other status protected by law.

All offers of employment are based upon satisfactory completion of a criminal history background check.

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