Administrative Assistant, Student Law Office - Sturm College of Law

Apply now Job no: 493481
Work type: Staff Full-Time
Location: Denver, CO
Categories: Admin / Executive / Office Support, Legal Professionals

The University of Denver Sturm College of Law (Denver Law) is a national leader in experiential legal education, a recognized innovator in legal pedagogy, and the site of multiple nationally recognized programs and centers. Consistent with the University of Denvers IMPACT 2025 strategic plan, Denver Law seeks to elevate the visibility and impact of the institutions scholarship and programs, engage strategically and collaboratively with multiple external constituencies to advance the public good, and magnify the comprehensive strengths of Denver Law and the University of Denver.

Position Summary

The Administrative Assistant assists the Director and Administrative Director in the day-to-day operations of the Student Law Office (SLO) Clinics.

Essential Functions

Works under the supervision of the Administrative Director of Clinical Programs and in cooperation with the Director of Clinical Programs, and all Clinical Programs faculty, staff and students.

  • Responsible for preparing all invoices and expense reimbursements for payment utilizing the Banner and Concur. Requires interaction with Purchasing, Accounting, and vendors, as needed, to complete the process.
  • Responsible for inventorying and ordering SLO faculty, staff and student office supplies, including copy paper, business stationery, envelopes, etc.
  • Maintains and updates the clinic forms and ensures forms are available to students and faculty.
  • Trains new work-studies and coordinates work schedules on a quarterly basis and provides work tasks.
  • Assists with new faculty office set-ups including office supplies, business cards, name plates and maintains new faculty welcome information and welcome packet.
  • Creates all the clinic email distribution lists.
  • Updates the faculty and staff contact directory.
  • Responsible for adding and removing faculty and student access to the SLO confidential x: drive and w:drive on a timely basis.
  • Conducts clinic intake interviews for certain clinics over the telephone or in person and establishes financial eligibility of potential clients.
  • Pulls new transactional clinics client services request forms and adds to client management system or provides referrals.
  • Responsible for adding and removing faculty and students from client management systems.
  • Responsible for preparing physical and electronic client files and maintaining accurate case assignments and case logs.
  • Opens and closes cases/matters for each clinic.
  • Runs conflict checks.
  • Collects student conflict of interest information on a monthly basis.
  • Assists Administrative Director with record retention and destruction duties.
  • Provides technical support by troubleshooting software and hardware problems in the Student Law Office, and works with the EdTech and the IT departments to resolve technical issues.
  • Updates training manuals and equipment instructions each semester including, but not limited to, Panopto, PracticeMaster; MyCase, CBI and Co-Courts, etc. and ensures the programs work in conjunction with each clinics needs; and is responsible for confirming each student has access to the appropriate programs.
  • Assists in all facets of the SLO recruitment and orientation events planning including tours, reservations, food orders, A/V requests, parking directions, parking passes, etc.
  • Sends orientation emails to the new students with forms, instructions, and important information.
  • Creates and prepares monthly SLO student wellness newsletter.
  • May assist with faculty and student travel arrangements.
  • Keeps faculty memberships and registrations current.
  • Assists with room assignments, book orders, data-entry, equipment needs, mailings, coordinating courier runs, interpreters, service processors, parking passes, etc. Also handles other administrative and clerical tasks including: copying, faxing, scanning, correspondence, sorting mail, data collection, PPP, etc.
  • Communicates with various departments and individuals including, but not limited to: Tech Services, Registrars Office, Library, Bookstore, Purchasing, Audio Visual and others to meet the needs of the SLO faculty, staff and students;
  • Checks for faxes throughout day; assists in stocking copier, fax and printer paper; responsible for ordering office and kitchen supplies; and keeps file room and kitchen organized.
  • Answers the main telephone line; greets visitors; provides referrals over the telephone and through email.
  • Any other duties as assigned to assist the Student Law Office.

Knowledge, Skills, and Abilities

  • Strong computer skills, including experience with the Microsoft Office Suite (including Teams); word processing, database management, data entry, and case management.
  • Outstanding communication skills, both oral and written; a professional demeanor; and excellent organizational skills.
  • Ability to take and receive direction.
  • Strong grammar and proofreading skills.
  • Ability to selectively extract, verify and compile data; knowledge of set ups, adjustments, and operational procedures of work-related equipment.

Required Qualifications

  • Bachelors degree (BA) from a four-year college or university.
  • Six months to one year of experience in a legal, non-profit, public interest, community service or higher education office environment.

Preferred Qualifications

  • Technical/computer support experience; Qualtrics, Banner, Canvas, Practice Master, MyCase, Lexis-Nexis.
  • Spanish language skills.

Work Schedule
Monday - Friday, 8:30 a.m. - 5:00 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) on Friday, February 26nd, 2021.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number
The salary grade for the position is 6.

Hourly Range
The hourly range for the position is $19.00 - $22.00.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

Benefits
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is committed to enhancing the diversity of its faculty and staff. We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, religion, sex, sexual orientation, gender identity, disability, military/ veteran status or any other status protected by law.

All offers of employment are based upon satisfactory completion of a criminal history background check.

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