Administrative Assistant

Apply now Job no: 494654
Work type: Staff Part-Time
Location: Denver, CO
Categories: Academic Administration, Business Operations / Services, Admin / Executive / Office Support

The University of Denver is located in Denver, Colorado, a city known for its dynamic blend of business, innovation and world-class recreation. Denver is consistently ranked by Forbes and Kiplingers Magazine as one of the top cities for young professionals and recent college graduates. The University of Denver is a private institution founded in 1864. It serves a population of more than 5,200 undergraduate and 6,200 graduate students as a research-intensive institution. The beautiful campus is located approximately seven miles from downtown with easy access to public transportation.

With a long tradition of excellence and innovation, the Daniels College of Business prepares students to succeed in a dynamic, changing world. We are a high-achieving community of students, staff and faculty that inspires one another to think in new ways, perform at higher levels, and transform organizations and communities. Daniels is ranked among the top business schools and is the only business school in Colorado to receive rankings and recognition from BusinessWeek, the Financial Times, U.S. News & World Report and Forbes. The Daniels College of Business (DCB) offers a variety of baccalaureate, graduate, PhD and certificate programs which are detailed at https://daniels.du.edu/

Position Summary

The University of Denver is seeking a part-time Administrative Assistant to support various operational and programmatic departments and centers in the Daniels College of Business in addition to academic departments when Assistants to the Chairs are out of the office. This is a benefited part-time position and will report to the Associate Dean of Finance and Business Operations in the Deans Office.

Essential Functions

  • Perform general office support including ordering office supplies, maintaining breakroom, arranging parking for visitors, scheduling meetings, coordinating visits, and assisting the Executive Assistant to the Dean as needed
  • Perform light bookkeeping duties including paying invoices, processing expense reports, entering contracts and purchase requisitions, processing journal entries and generating budget reports for department Directors
  • Provide backup support to Assistants to the Chairs in academic departments which includes but is not limited to assisting faculty with course management and academic material, assisting department chair or director in coordinating visits, events, meetings and preparing meeting minutes, correspondence and other duties as needed to maintain smooth operation of the department
  • Assist with organization, set up and take down of office functions and special events as necessary

Knowledge, Skills, and Abilities

  • Thorough knowledge of Microsoft Excel, Word and Outlook
  • Ability to communicate effectively both verbally and in writing
  • Ability to complete tasks promptly and accurately with limited direction
  • Ability to interact with faculty, staff and students and communicate effectively and sensitively
  • Ability to problem solve
  • Ability to do basic math and accounting and have general understanding of finance and budget reports
  • Ability to read and interpret documents such as procedure manuals, reports and other pertinent information
  • Ability to prioritize and multi-task
  • Ability to be adaptable and flexible
  • Ability to develop and maintain strong working relationships

Required Qualifications

  • High school diploma
  • Two years administrative experience in an office setting

Preferred Qualifications

  • Associates degree
  • Administrative experience in an university office setting
  • Experience with Ellucian ERP/Banner
  • Experience with Concur

Work Schedule
20 hours per week between the hours of 8:00 AM - 4:30 PM, Monday through Friday.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) January 31st, 2022.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 6.

Hourly Range:
The hourly range for the position is $20.00 - $23.50.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

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