Senior Accounting Specialist

Apply now Job no: 494671
Work type: Postdoc / Research / Fellow, Staff Full-Time, Staff Part-Time
Location: Denver, CO
Categories: Research

Established in 1994 in the Graduate School of Social Work, the Butler Institute for Families is nationally recognized for our leadership and collaborative work at the national, state, and local level in evaluation, research, and technical assistance aimed at improving the quality of child-, youth-, and family-serving systems.

We bring together researchers, practitioners, public and private service system experts, and community members to: engage in program evaluation and research; examine outcomes; and provide technical assistance and training to program administrators, direct service providers, and community leaders. Butler stands in solidarity against the systemic oppression of persons of color and American Indian/Alaska Native tribes, communities, and individuals. Butler intentionally partners with family and child serving agencies to create healing, positive systemic change, and daily inclusive actions that reflect racial equity.

Position Summary 

*Note from the hiring manager: Full-time work schedule is M-F, 8 am - 5 pm MST however, this is negotiable. The position also requires occasional evenings or weekends. While full-time is preferred, part-time and remote work options are negotiable* 

Reporting to the Director of Finance, the Senior Accounting Specialist will support the Butler Institute for Families with internal grant accounting and fiscal reporting by carrying out a variety of data collection and monitoring tasks as assigned by the Financial Manager. Butler's fiscal team supports the grant life cycle by providing technical assistance and guidance at the programmatic level with proposal and budget development, contract and subcontract development, expense tracking and management, payroll and effort management, and grant compliance management. We do this in partnership with DUs shared services and sponsored programs teams.

This position is responsible for the administration of internal activity reports and timesheets for all staff, and the reporting of data associated with those activities through the utilization of the University of Denver's electronic timekeeping system (PioneerTime) and Banner accounting system. Duties include updating all internal budget spreadsheets with current accounting data, reconciling spreadsheets to the Banner accounting system, and making necessary corrections via journal entries and payroll redistributions. The Senior Accounting Assistant will also be responsible for preparing forms associated with any personnel changes or new hires, as well as maintaining the departmental Purchasing Card.

Essential Functions

Accounting

  • Develop, monitor, and reconcile budget monitoring workbooks and sponsor-created invoice templates for all grants and operating funds monthly (appx 35)
  • Verify appropriateness of expenditures to budget guidelines, sponsor requirements, and DU Policies, and provide technical assistance and training to staff.
  • Review all expenditures that post to grant funds in Banner for accuracy and relevance; prepare journals as needed to correct posting errors.

Effort and Timekeeping

  • Develop and maintain an activity reporting system that results in biweekly and monthly timesheets for payroll processing and activity reports for grant compliance
  • Manage the timekeeping process for Butler, including entering and reconciling various types of leave

HR & Payroll 

  • Independently reconcile grant payroll for temporary, biweekly, and monthly staff to the Banner accounting system and maintain payroll reports; prepare payroll redistribution requests as needed.

Other duties as assigned 

Knowledge, Skills, and Abilities

  • Strong attention to detail.
  • Must exercise good judgment and keep information confidential.
  • Ability to analyze and portray financial data in an easily comprehensible manner for various audiences.
  • Ability to work independently or as part of a team.
  • Ability to establish workload priorities in relation to reporting timelines.
  • Ability to approach work with diverse communities with respect and humility as a listener and learner.

Required Qualifications

  • Bachelor's Degree in a related field (Associate degree in a related field and two (2) years of experience or four (4) years of experience can be used in place of a Bachelor's degree).  
  • Four (4) or more years of accounting or bookkeeping, two of which are in a grant-funded environment
  • Experience with the duties described above.
  • Proficient in Microsoft Excel, including SUMIF, mathematical functions, Pivot Tables, VLOOKUP, and conditional formatting

Preferred Qualifications

  • Experience working with Banner, Kronos (PioneerTime), non-profit organizations, and/or an institute of higher education.
  • Experience working with federal grants.

Work Schedule
M-F, 8 am - 5 pm MST (negotiable) with occasional evenings or weekends requested. Full-time preferred, part-time and remote work options negotiable as well. 

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) January 28, 2022.

Special Instructions
Candidates must apply online through www.jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is GE.

Salary Range:
The salary range for this position is $55,000 - $60,000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

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