Administrative Assistant, Department of Biological Sciences

Apply now Job no: 495554
Work type: Staff Full-Time
Location: Denver, CO
Categories: Business Operations / Services, Admin / Executive / Office Support

About the University of Denver

Located where the Great Plains meet the Rocky Mountains, the University of Denver embodies the spirit of exploration and discovery that defines our region and our history. DU is a private institution built on exploration through research and collaboration among educators, students, and local and global communities. With nationally recognized academic programs, a history of widespread influence, a forward-looking vision for a 21st-century education, and a deep commitment to promoting inclusion, we open a world of opportunity to students and empower them to make a difference around the world. Through learning, scholarship and practice, students gain the experience, knowledge and courage they need to tackle big challenges in the real world and guide diverse communities and organizations.

About the College of Natural Sciences and Mathematics

The college is home to five academic departments: Biological Sciences, Chemistry and Biochemistry, Geography and the Environment, Mathematics, and Physics and Astronomy. The college offers over 30 degrees ranging from Bachelor of Arts to Doctor of Philosophy as well as having many active research labs funded through extramural sources. DU and the College of Natural Sciences and Mathematics are strongly committed to a diverse, inclusive, and equitable environment of belonging for all. In alignment with this commitment and regardless of specialization, successful candidates will demonstrate the ability to integrate content, programming, processes, communication, and sentiments to build a welcoming community of learning for all, being conscious of individuals with historically minoritized identities. You can read more about DU’s commitment to diversity, equity, and inclusion on the University’s website.

About Biological Sciences

The Department of Biological Sciences focuses on three areas of research and teaching; 1) Cell and Molecular Biology – including biophysics, neuroscience, cell signaling, and developmental biology, and 2) Ecology, Biodiversity – including behavioral ecology, plant-insect interactions, conservation biology, restoration ecology, and evolution and 3) Physiology of Health and Disease including emphasis on human physiology and exercise physiology. The department offers undergraduate majors of study including Biology (B.A./B.S.), Molecular Biology (B.S./B.S.), Ecology, and BioDiversity (B.A./B.S.) Physiology of Health and Disease (BS) and Integrated Sciences (B.A.). A concentration in Cognitive Neurosciences (B.A./B.S.) is also offered in conjunction with the Department of Psychology. At the graduate level, the department offers M.S. and Ph.D. with a research emphasis in either cell and molecular biology or ecology and biodiversity. A professional science masters (PSM) is offered in Biomedical Sciences and includes and emphasis in clinical exercise physiology.

Position Summary

The Department of Biological Sciences has an opening for an Administrative Assistant. This position provides general department administration and support, graduate program administration, course scheduling and registration, and assistance to the Pre-professional/Allied Health advising center. The ideal candidate must be able to work independently under general direction and provide excellent service to faculty, students, University staff and community members under a variety of circumstances.

Essential Functions

General Department Administration

  • Answer phones, greet and assist office visitors, respond to program inquiries
  • Maintain and order office and lab supplies and textbooks
  • Supervise work study student workers
  • Maintain work study employment records and departmental records
  • Update the undergraduate bulletin
  • Coordinate department functions and assist with division functions

Graduate Program Administration

  • Work with department graduate program chair to maintain all records in files and in spreadsheet format
  • Maintain up-to-date information on all inquiries and initiated applications
  • Course scheduling and registration
  • Work with department chair to schedule courses in the registrar system
  • Assist department chair and faculty in managing seats and sections during registration
  • Assist Pre-professional/Allied Health advising center director
  • First point-of-contact for students
  • Schedule appointments for director
  • Maintain student utilization records, student applications records
  • Maintain website

Supervise Work Study and Student Workers

  • Interview students, request background checks and hire through Pioneer Web
  • Schedule to maximize use of student awards and cover departmental needs; monitor spending to stay within financial aid and departmental budgets
  • Provide training and constructive feedback throughout the year
  • Confirm and make adjustments to non-benefited bi-weekly payroll through the university timekeeping system and enter monthly non-benefited payroll into Banner

Knowledge, Skills, and Abilities

  • Ability to communicate effectively both verbally and in writing
  • Ability to interact and communicate effectively and sensitively with faculty, students and staff from a diverse range of backgrounds
  • Ability to problem solve
  • Ability to prioritize and multi-task
  • Ability to be adaptable and flexible
  • Ability to develop and maintain strong working relationships
  • Ability to do basic math and accounting
  • Strong organization skills
  • Thorough knowledge of Microsoft Programs that include but limited to: Excel, Word and Outlook

Required Qualifications

  • High School diploma or equivalent
  • Proficiency with MS Office with an emphasis on Word and Excel

Preferred Qualifications

  • Bachelor’s degree or degree in progress
  • Two or more years’ experience in an office support setting
  • Knowledge of Banner

Working Environment

Busy office environment.
Unexpected interruptions occur often and stress level is moderate to high.
Noise level is quiet to moderate.

Physical Activities

Ability to sit in front of a computer for an extended period of time.
Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) October 15, 2022.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 6.

Hourly Range:
The hourly range for the position is $20.00 - $23.50

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

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