Event Manager

Apply now Job no: 495843
Work type: Staff Full-Time
Location: Denver, CO
Categories: Events, Business Operations / Services, Admin / Executive / Office Support, Marketing / Communications / Media

Conference & Event Services (CES) delivers exceptional service, resources and support to events on the University of Denver (DU) campus. While upholding the University’s integrity, values and inclusive engagement, CES cultivates strategic relationships with its internal DU partners to ensure the success of outreach to local, national, and global organizations. CES provides services to clients for the exploration, discussion, and enactment of issues and topics germane to a variety of important areas that include civic, political, non-profit, educational, and business.

Position Summary

This position will provide event support for visitors, external organizations, faculty, staff and students who wish to plan an event on campus, including meetings, events and summer conferences.

Essential Functions

  • Manage events including but not limited to meetings, receptions, conferences, graduations, by conducting site tours with prospective clients, booking in Ungerboeck (EBMS), scheduling in 25-Live, executing contracts, collecting receipt of payments, planning and implementing client requirements.
  • Oversees implementation of all event details including, but not limited to, meeting room assignment, room set-up, media, dining, signage, security, HVAC, grounds, & custodial
  • Consults with clients to determine objectives and requirements for events such as conferences, retreats and meetings
  • Understands and assigns event space to achieve effective use of resources
  • Collaborate with University employees and external vendors to perform tasks necessary for the management, execution and settlements of events.
  • Establish and maintain effective working relationships with employees, service contractors, and the external public. Monitor assigned event requirements as interfaced with other events and activities scheduled in the University venues.
  • Assist the Assistant Director of Summer Conferencing by coordinating conference logistics with service providers, guests, and other Event Managers.
  • Develop creative event materials such as invites, programs and event signage
  • Administrative duties include support to Conferences & Event Services, while on occasion, other duties that will be assigned outside the normal day-to-day range of responsibilities and timeframe which will include some nights and weekends.

Supervisory Duties:

  • The Event Manager may oversee contracted entities and part-time employees during an event, including University internal contracted employees (parking, custodial, etc.)

Knowledge, Skills, and Abilities

Excellent oral and written communication skills, as well as proficiency with office equipment.
Sales experience and proficient in Microsoft Office internet searching, and ability to understand and willingness to learn event management software and processes.
Self-motivated, take initiative and have great problem solving skills.

Knowledge, Skills, and Abilities - PREFERRED:

Certified Event Planner
Ungerboeck (EBMS) software, and 25Live scheduling software

Required Qualifications

  • Undergraduate Degree or Equivalent Experience
  • Three to four years of related experience in event management

Preferred Qualifications

  • Masters Degree or Equivalent Experience
  • Five plus years of experience managing events in an academic setting

Working Environment

  • Standard Office Environment
  • Noise level is quiet to moderate

Physical Activities

  • Ability to sit in front of a computer for an extended period of time
  • Occasionally required to move about the office/campus with the capability of transporting objects up to 50 lbs.
  • Employees are held accountable for all functions of this position.
  • This position description is not intended to be an all-inclusive list of duties, responsibilities, or qualifications associated with the position.
  • May perform other duties as assigned.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m. Hybrid work available when applicable. 

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) December 16, 2022.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 9.

Salary Range:
The salary range for this position is $50,000-$57,000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

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