Administrative Assistant, Dean's Office

Apply now Job no: 496328
Work type: Staff Part-Time
Location: Denver, CO
Categories: Business Operations / Services, Admin / Executive / Office Support

The University is located in Denver, Colorado, a city known for its dynamic blend of business, innovation and world-class recreation. Denver is consistently ranked by Forbes and Kiplinger’s Magazine as one of the top cities for young professionals and recent college graduates. The University of Denver is a private institution founded in 1864. It serves a population of more than 5,200 undergraduate and 6,200 graduate students as a research-intensive institution. The beautiful campus is located approximately seven miles from downtown with easy access to public transportation.

With a long tradition of excellence and innovation, the Daniels College of Business prepares students to succeed in a dynamic, changing world. We are a high-achieving community of students, staff and faculty that inspires one another to think in new ways, perform at higher levels, and transform organizations and communities. Daniels is ranked among the top business schools and is the only business school in Colorado to receive rankings and recognition from BusinessWeek, the Financial Times, U.S. News & World Report and Forbes. The Daniels College of Business (DCB) offers a variety of baccalaureate, graduate, PhD and certificate programs which are detailed at 

Position Summary

The University of Denver is seeking a part-time Special Projects Assistant to support various operational and programmatic departments and centers in the Daniels College of Business in addition to academic departments when Assistants to the Chairs are out of the office. This is a benefited part-time position (20 hours per week) and will report to the Associate Dean of Finance and Business Operations in the Deans Office. The ideal candidate will have higher qualifications than the requirements state but perhaps have a desire to scale back for better work-life balance. The candidate will have the flexibility to set their work schedule and potentially work one to two days remote.

Essential Functions

  • Perform projects for departments, Centers and programs that don’t have dedicated administrative support. These projects may be simple tasks or larger college-wide initiatives.
  • Compile and synthesize data. Format for evaluation by Associate Dean of Faculty and Associate Dean for Finance and Business Operations.
  • Perform general office support including ordering office supplies, maintaining breakroom, arranging parking for visitors, scheduling meetings, coordinating visits, and assisting the Executive Assistant to the Dean as needed.
  • Perform light bookkeeping duties including paying invoices, processing expense reports, entering contracts and purchase requisitions, processing journal entries and generating budget reports for department Directors.
  • Provide backup support to Assistants to the Chairs in academic departments which includes but is not limited to assisting faculty with course management and academic material, assisting department chair or director in coordinating visits, events, meetings and preparing meeting minutes, correspondence and other duties as needed to maintain smooth operation of the department.
  • Assist with organization, set up and take down of office functions and special events as necessary.

Knowledge, Skills, and Abilities

  • Ability to create reports and synthesize data for evaluation
  • Ability to prioritize and multi-task
  • Ability to be adaptable and flexible
  • Ability to provide feedback and seek solutions to streamline processes
  • Experience with event planning
  • Ability to complete tasks promptly and accurately with limited direction
  • Ability to interact with faculty, staff and students and communicate effectively and sensitively
  • Ability to problem solve
  • Willingness to be a connector within the College and to promote cross-collaboration
  • Ability to develop and maintain strong working relationships
  • Thorough knowledge of Microsoft Excel, Word and Outlook
  • Ability to do basic math and accounting and have general understanding of finance and budget reports
  • Ability to learn new systems and software

Required Qualifications

  • Associates Degree
  • Three years administrative experience in an office setting

Preferred Qualifications

  • Bachelor’s Degree
  • 5 years administrative experience in an office setting
  • 3 in a support role within a university setting.
  • Event planning experience
  • Outstanding business, professional, and/or academic/technical writing skills.
  • Experience with Banner

Working Environment

1. Standard office environment.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate.

Physical Activities

1. Ability to sit in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) May 31, 2023. Applications will be reviewed until the position is filled.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 6.

Hourly Range:
The hourly range for the position is $22.00-$25.00

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter
3. One-page statement describing your perspective on and approach to the importance of diversity, equity and inclusion in higher education. Please share examples from your working past that are illustrative.

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

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