Executive Assistant

Apply now Job no: 496764
Work type: Staff Full-Time
Location: Denver, CO
Categories: Business Operations / Services, Admin / Executive / Office Support

The Morgridge College of Education (MCE) at the University of Denver is accepting applications for an Executive Assistant. MCE is a graduate professional school dedicated to creating positive change by unleashing the power of learning. The college infuses social justice, diversity and inclusion across its advanced degrees in higher education, teacher preparation, education leadership and public policy, early childhood special education, counseling psychology, quantitative research methods, and library information science. MCE’s mission is to be a force for positive change in the lives of individuals, organizations and communities by preparing highly competent, socially responsible, ethical and caring professionals; engaging in learning partnerships; contributing high-quality research; and modeling excellence in all our educational programs.

Position Summary

This Executive Assistant position is responsible for supporting the Dean and two Associate Deans by managing demanding schedules, arranging travel itineraries, overseeing various components of the Dean’s Suite operation, providing administrative support to various committees and working with a great latitude of discretion. This position serves as an initial point of contact for a variety of constituencies and offers a natural liaison to those groups. The person in this position must respond effectively to questions and concerns raised by the central administration, faculty, staff, students, alumni and friends. It will be vital that the person assuming these responsibilities has the ability to vet all forms of correspondence and ensure timely follow­ up by the appropriate member of the leadership team. The Executive Assistant will provide support for all functions for which the Dean of the Morgridge College of Education has responsibility. The person will assist the Dean on various MCE committees by tracking priority issues, managing the development of agenda items, attending meetings, and writing minutes. The Executive Assistant may be called upon to write and produce summaries and reports on various topics for distribution to a broad range of audiences.

Essential Functions

  • Oversee various aspects of the Deans Office operation: scheduling, meeting agendas and minutes, organizational charts, search organization and support, contact lists, birthdays, event planning, office supplies, recognition programs , Zoom knowledge, Qualtrics Surveys, Microsoft Teams, COESA collaboration, donor letters and correspondences, expense reports, travel arrangements, and back-up for the building manager (building access issues and work orders).
  • Manage work-flow in support of Dean, particularly various incoming forms of correspondence (e.g., email, text, documents), to ensure appropriate and timely follow-up.
  • Support the Dean on various MCE and institutional committees and meetings.
  • Support two Associate Deans with various projects as needed.
  • Coordinate multiple schedules and calendars.
  • Work with and maintain confidential personnel information related to tenure and promotion, student records, and donor information.
  • Suggest/track agenda topics, attend meetings, and write/edit minutes.
  • Supervise student employees.
  • Respond effectively and in a timely manner to questions and concerns raised by University leadership and the broad set of MCE constituents either by email, phone, etc.
  • Manage and maintain documents, deadlines, and contracts for faculty searches, appointment, tenure and promotion.
  • Provide research and writing support for the Dean.
  • Manage special projects as assigned.
  • Other duties as assigned

Knowledge, Skills, and Abilities

  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, executive and senior leadership, and external partners and donors.
  • Demonstrated proactive approaches to problem-solving, with strong decision-making capability.
  • Highly resourceful team-player, with the ability to also be effective independently.
  • Proven ability to handle confidential information with discretion.
  • Demonstrated ability to be flexible, responsive and resourceful in a fast-paced environment.
  • Demonstrated knowledge and ability to effectively engage individuals from broadly diverse communities.
  • Excellent written and verbal communication and editing skills.
  • Ability to be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
  • Ability to be a forward-looking thinker, who actively seeks solutions and options for consideration by leadership.
  • Proficiency in Microsoft Office including PowerPoint, Outlook, Excel, Word, and Teams.
  • Ability to multi-task routinely.

Required Qualifications

  • Bachelor’s degree or equivalent combination of education and experience.
  • 3 years of progressively responsible administrative office management experience.

Preferred Qualifications

  • 5 years of progressively responsible administrative and office management experience.
  • Previous experience in providing administrative support at the executive level.
  • Experience in higher education

Working Environment

1. Standard office environment
2. Unexpected interruptions occur often and stress level is moderate to high
3. Noise level is quiet to moderate
4. Work Schedule – In person

Physical Activities

1. Ability to sit in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) October 5, 2023.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 9.

Salary Range:
The salary range for this position is $60,000-$70,000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university's complete Non-Discrimination Statement, please see non‑discrimination‑statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

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