Manager, Accounts Payable

Apply now Job no: 496772
Work type: Staff Full-Time
Location: Denver, CO
Categories: Accounting / Finance, Business Operations / Services, Admin / Executive / Office Support

University Financial Services provides a wide range of business, administrative and support services to faculty, staff and students in a high quality, effective and efficient manner. It supports the teaching and research mission of the University by enabling unit-level staff to access and transact support services easily and readily for faculty, staff, and/or students. The department provides successful leadership and management of infrastructure functions delivering effective, efficient and value-adding services and processes to the institution that are directly aligned to internal customer needs.

Position Summary

The Manager of Accounts Payable will ensure the timely, efficient, accurate, and well-controlled disbursement of payments on behalf of the University. To achieve this goal, the supervisor will plan, manage, and administer the University payment systems ensuring payments made via purchase order invoices, purchasing cards, employee reimbursement, direct payment invoices, and vendor wire transactions meet the university’s expense policies and documentation requirements.

Essential Functions

  • Supervise the activities of the Accounts Payable team to ensure accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental and university policies.
  • Supervise and provide guidance over the vendor set-up process.
  • Plan and schedule staff workload to ensure equitable distribution of assignments and adequate maintenance of accounts payable functions.
  • Exercise judgment within defined procedures and policies to determine appropriate action; have the judgment to know when to refer situations to senior staff members.
  • Ensure appropriate internal controls are followed, including enforcement of separation of duties.
  • Supervise the activities of the Accounts Payable group to include training, evaluation and development.
  • Perform Accounts Payable activities as needed, including
    • Act as a liaison to internal customers in matters pertaining to payment obligations and travel/expense reimbursements
    • Ensure payments adhere to DU policies and procedures
    • Review payment transactions for accuracy and compliance
    • Reconcile vendor statements
    • Answer inquiries from units and outside vendors regarding accounts payable and related matters
    • Provide backup support to direct reports, including but not limited to
    • Entering invoices to be paid
    • Printing and mailing payments according to department schedule
    • Performing vendor on-boarding
  • Ensure payment activities, both automated and manual, are recorded correctly into the university’s financial reporting system.
  • Research and resolve complex payment problems and inquiries; anticipate problems with high volume vendors and execute a plan to address the needs of the vendor and the university.
  • Suggest improvements in processes to increase the effectiveness of the Accounts Payable team.
  • Ensure Non-Resident Alien and other international vendors are correctly paid and recorded for tax reporting purposes.
  • Prepare special reports required by management including audit responses, payment analysis, employee performance reviews and others as assigned.
  • Other related duties as assigned.

Knowledge, Skills, and Abilities

  • Strong understanding of payment systems principles and practices, and compliance with university and governmental oversight
  • Understanding of business processes and systems; knowledge of internal controls, and ability to enhance and maintain strong internal control environment.
  • Able to implement and enforce policy in a respectful and customer service-oriented manner; demonstrated focus on compliance as well as customer service. Must be comfortable saying “no” when appropriate.
  • Excellent written and verbal communication skills
  • Knowledge of higher education culture, governance, structures and mission
  • Experience managing multiple priorities in a fast-paced deadline driven environment.
  • Successful supervisory skills, including maintaining morale in a high volume environment.

Required Qualifications

  • Bachelor’s degree
  • Supervisory experience.
  • General knowledge of accounting principles
  • 2-3 years of financial or operations management

Preferred Qualifications

  • Bachelor’s degree in related field
  • Experience in higher education working environment
  • Experience with Banner Finance and 3rd party card systems
  • 2-3 years of managing high transaction-volume processes

Working Environment

1. Standard office environment.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate

Physical Activities

1. Ability to sit in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) September 29, 2023.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 11.

Salary Range:
The salary range for this position is $66,000-$76,000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex, sexual orientation, gender identity, gender expression, marital status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; Equal Pay Act; Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers' Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

Applications close:

We're Here to Help

Browse our knowledge base for help with frequently asked questions or submit a ticket

Submit a Ticket

2019 Forbes Best-In-State Employer Colorado image

University of Denver is proud to be ranked
among the top five Best Employers in Colorado