Temporary Graduate Student Services Assistant

Apply now Job no: 496950
Work type: Staff Full-Time
Location: Denver, CO
Categories: Student Affairs / Services, Admin / Executive / Office Support
Division: Office of Graduate Education

Position Summary

We are looking to fill two temporary, non-benefitted Graduate Student Services Assistant positions in the Office of Graduate Education. The job will start as soon as January 29, 2024.  The work schedule is Monday – Friday, 8am-4:30pm (37.5 hours per week) and will not exceed 1,000 hours in a calendar year. The position is expected to go through mid-end of August 2024. The duties include a broad range of administrative duties for the Office of Graduate Education with a focus on graduate student services.

The ideal candidate is detail oriented, works well independently, and excels in a fast-paced setting that requires cyclical and recurrent processes. 

This is a non-benefited part time position not to exceed 1,000 hours in a calendar year.

Essential Functions

  • Complete a thorough review of all documents on file for students who have applied to graduate and prepare a high volume of graduation evaluations to be sent to departments and students.
  • Collaborate with departments to review student academic information and clearly, politely, and effectively communicate with students regarding remaining degree requirements.
  • Review and approve formatting of theses and dissertations before final submission to the University and provide feedback to students.
  • Assist with the spring and summer commencement ceremonies, including the review and update of the commencement program, preparation of doctoral diplomas at commencement and commencement lineup.
  • Perform clerical and administrative duties, as required, to support the student services areas.
  • Serve as a back-up receptionist, answering phones, greeting visitors, and answering general questions.

Knowledge, Skills, and Abilities

  • Must be available to work on campus Monday-Friday from the end of January through August, with the exception of University holidays and closures.
  • Attention to detail and problem-solving skills
  • Intermediate use of Microsoft Office software, including Excel
  • Capable of quickly learning and using new software systems including University Banner records system
  • Exercises discretion and good judgment
  • Performs simple mathematical calculations
  • Dependable and able to work well with others in a team environment
  • Self-motivated and work well independently with minimal supervision
  • Extremely organized and able to multi-task various projects and priorities
  • Communicates effectively and professionally, both orally and in writing with students, departments, and administrative offices on campus
  • Ability to gather data, compile information, prepare evaluations and clearly explain outcomes to departments and students.

 Required Qualifications

  • Bachelor's degree
  • A minimum of one year of administrative or clerical experience

Preferred Qualifications

  • University student services experience
  • Experience using a student database system, such as Banner
  • Experience reviewing and evaluating university curriculum

Work Schedule

37.5 hours/week, M-F 8:00-4:30

This position is expected to go through mid-end of August 2024.

Application Deadline

For best consideration, please submit your application materials by 4:00 p.m. (MST) December 3, 2023.

Special Instructions

Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Hourly Rate

The hourly pay rate for this position is $20.00.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.


The University of Denver offers some benefits for non-benefited employees. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:

  1. Resume
  2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex, sexual orientation, gender identity, gender expression, marital status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; Equal Pay Act; Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers' Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

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