Grants and Contracts Administrator - Marsico Institute

Apply now Job no: 492668
Work type: Staff Full-Time
Location: Denver, CO
Categories: Grants Administration, Research

The Marsico Institute for Early Learning and Literacy is housed in the Morgridge College of Education (MCE) at the University of Denver. We have dedicated ourselves to improving learning environments and outcomes for children, birth to age 8 by identifying the best in early learning research, practice, and policy.

Position Summary

The Marsico Institute for Early Learning and Literacy is accepting applications for the Grant and Contract Administrator. Under the direct supervision of the Director of Research Operations, this position is the primary departmental contact for the Institute in the area of sponsored research and other sponsored programs, as well as, research conduct and compliance. This position will support the Institute's executive leadership and is responsible for:

  • Assisting investigators in submitting proposals including budget preparation and review.
  • Review and interpretation of program guidelines and communicating with sponsors.
  • Award negotiation and acceptance.
  • Administration of grant and contract awards.
  • Post-award administration.
  • Expenditures, billings, effort certification, award compliance, and financial reports, this includes an understanding of allowable charges, award balances and regulations pertaining to awards.

Essential Functions

  • Develop accurate budgets for research awards and submit them to the executive leadership and University administration for approval.
  • Monitor, forecast, and reconcile award budgets; pursue efficiencies; ensure compliance on all budget activities.
  • Help investigators negotiate the terms and conditions of grants, contracts and subcontracts with sponsors and subcontractors to assure compliance with federal regulations and university policies and procedures.
  • Prepare and submit all necessary forms and institutional data, as required by regulations, university policy, and sponsors.
  • Maintain records documenting progress on award milestones and deliverable and use assist PIs with annual and final reports.
  • Work with ORSP staff to assure that award is managed in compliance with all regulations, policies and requirements and close out funds in accordance with these regulations, policies, and requirements.
  • Perform assigned post award functions that include: Expenditure Approvals, Billing and Accounts Receivable, Effort Certifications, Award Compliance Reviews, Financial Reports and Award Closeouts.
    Works with executive leadership to administer the operating and grant budgets, including making recommendations regarding the use and distribution of funds.
  • Acts as a resource in supporting pre-, post-contracting for professional development, grants, and other Institute projects.
  • Assists executive leadership and managers with onboarding for new employees and off-boarding for exiting employees.
  • Contributes to efforts such as Search Committees and Process Improvements Teams as assigned.
  • Assist in leading, training, and coordinating the work of assigned personnel, as required.

Knowledge, Skills, and Abilities

  • Ability to communicate effectively, in writing and orally, with principal investigators, sponsoring agencies, management, and others.
  • Ability to perform basic mathematical and algebraic functions. Ability to create, review and analyze grant expenditure budgets.
  • Ability to comprehend contractual documents.
  • Strong customer service skills and well-developed communication skill level.
  • Utilizes skills in problem-solving and the ability to consider multiple alternatives.
  • Ability to make appropriate decisions independently and seek assistance as appropriate.
  • Ability to work and lead within a team environment, building professional work relationships with coworkers, faculty, and staff.
  • Ability to multi-task effectively and work independently.
  • Ability to travel to grant-related professional development programs.
  • Ability to uphold ethical practices amid complicated situations.

Required Qualifications

  • Bachelor's degree.
  • 1 year of work experience in grant/contract administration or another discipline appropriate to the position.
  • Experience in maintenance of electronic systems.
  • Knowledge and practical application of accounting principles or federal/state regulations.

Preferred Qualifications

  • Master's degree.
  • Experience in a university research administration office or similar sponsored research environment.
  • Experience using electronic payment systems.
  • Knowledge and practical application of OMB 2 CFR 200 and Federal Acquisition Regulations (FAR).
  • Understanding of pre and/or post-award grant/contract administration, including the accounting for federal grants or contracts.

Work Schedule

Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) on Wednesday, September 18, 2019.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Range
Salary will be determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is committed to enhancing the diversity of its faculty and staff. We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, religion, sex, sexual orientation, gender identity, disability, military/ veteran status or any other status protected by law.

All offers of employment are based upon satisfactory completion of a criminal history background check.

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