Administrative Assistant, Western Colorado MSW Program

Apply now Job no: 493748
Work type: Staff Part-Time
Location: Glenwood Springs, CO
Categories: Admin / Executive / Office Support, Student Affairs / Services

The Graduate School of Social Work (GSSW) is a vibrant community of scholars and teachers committed to having a diverse faculty and student body. The School’s curriculum, research, and community partnerships emphasize social and economic justice, along with an understanding of and respect for social, political, and cultural diversity both nationally and internationally. GSSW provides an intellectual, collegial, and supportive environment that fosters interdisciplinary and international educational opportunities. GSSW engages in collaborative projects locally, regionally, nationally, and internationally. GSSW and the University of Denver are committed to enhancing the diversity of faculty and staff.

Position Summary

The Administrative Assistant position supports the Western Colorado distance education program in social work located in Glenwood Springs, CO.  The position will provide secretarial, technical and educational support to the Program Director, the assistant Program Director, Faculty and Field Liaisons.  This Administrative Assistant must be able to operate independently, provide exceptional customer service and demonstrate a high level of professionalism.  This position reports to the Program Director.

This is a non-benefited, part-time position not to exceed 1,000 hours in a calendar year. 

Please note that this position is based in Glenwood Springs, CO and requires Saturday availability during the academic year.

Essential Functions

  • Create and maintain currency of databases including those for professional contacts, students, field agencies, field instructors, adjunct faculty, and advisory committees.
  • Produce directories and coordinate mass mailings utilizing current data base information.
  • Provide phone coverage and reception duties during assigned office hours.
  • Inventory and order office supplies as needed.
  • Respond to information requests from the Denver office (mailing lists, book lists, etc.)
  • Track and record expense records, submit reimbursement requests.
  • Assist in ordering books for each quarter.
  • Maintain office equipment.
  • Assist in meeting, training, conference planning and implementation; schedule venues, coordinate food and supplies; track expenses; produce and distribute promotional materials, track registrations and RSVPs.
  • Create and maintain currency of forms related to the functioning of the program.
  • Create and maintain a shared drive of all current databases and forms for access by and use of the staff.
  • Create and maintain up to date office procedures.
  • Maintain up to date class, office activities and Program Director schedules.
  • Assist in technology needs of academic program.

Knowledge, Skills, and Abilities

  • Ability to work independently.
  • Organizational skills in developing and managing projects and education functions.
  • Ability to understand FERPA and confidentiality laws.
  • Demonstrates cultural sensitivity and ability to relate to diverse groups.
  • Ability to analyze data and create reports.
  • Excellent writing, typing and oral communication skills.
  • Demonstrated commitment, knowledge and ability to effectively engage individuals from broadly diverse communities.

Required Qualifications

  • High School diploma or GED.
  • Minimum two years of experience with computerized data management systems and application to office functions (mailing, tracking, reporting).
  • Minimum two years of experience in PowerPoint, Excel (calculation, data collection and forms production) and formatting of Microsoft Word documents (mailings, flyers, marketing materials).
  • Proficiency in Zoom. 

Preferred Qualifications 

  • Bachelor's degree.

Work Schedule

20 hours per week, not to exceed 1,000 hours per calendar year. Availability to work Saturdays 8 AM -5 PM during the academic year required. Flexible schedule Monday-Friday.

Application Deadline 

For best consideration, please submit your application materials by Friday, May 14th, 2021 

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Hourly Range
The hourly range for this position is $16.00 - $20.00.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.


The University of Denver offers some benefits for non-benefited employees. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

The following documents are required for a complete application:

  1. Resume
  2. Cover Letter

The University of Denver is an affirmative action employer committed to enhancing the diversity of its faculty and staff and encourages applications from individuals with diverse backgrounds. Any applicable status protected by state or local law is not taken into account in any employment decision, including age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, or sexual orientation.

All offers of employment are based upon satisfactory completion of a criminal history background check.

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