Administrative Assistant, IAALS

Apply now Job no: 496781
Work type: Staff Full-Time
Location: Denver, CO
Categories: Business Operations / Services, Admin / Executive / Office Support

Our Organization

IAALS, The Institute for the Advancement of the American Legal System at the University of Denver, is a nonpartisan, nonprofit research institution that is committed to increasing fairness, efficiency, accessibility, and the public's trust in the civil justice system.

People look to our justice system for relief in matters that affect their rights, their businesses, and the most intimate aspects of their lives; however, barriers and inefficiencies are effectively denying them real access. IAALS empowers judges, lawyers, businesspeople, and everyday users to put the best ideas into practice. Relying on empirical evidence to inform real-world solutions, IAALS is changing how our system serves people today while anticipating future needs—working tirelessly to increase access to justice.

Our Work

IAALS works on solving problems within the legal system: both in the courts and in the delivery of legal services more broadly. We conduct comprehensive analysis and work with stakeholders to design models, empower decision-makers, and measure outcomes and impacts to advance a trusted American legal system.

A trusted and trustworthy legal system is essential to our democracy, our economy, and our freedom. But the American legal system is in a state of unprecedented change and challenge. Some 80 percent of Americans have legal needs that go unmet. Some 76 percent of state civil cases have a litigant on at least one side without lawyer representation. Businesses routinely choose arbitration rather than using the courts, jury trials are disappearing, and public confidence in our legal system is low.

Justice, the courts, and legal services must be accessible—and they are not. But IAALS is changing that. The problems are complex and multi-dimensional, and we are committed to comprehensive, balanced, and inclusive solutions across the American legal system. IAALS has ongoing projects in the areas of judicial reform, civil justice reform, family justice reform, legal education, and the reregulation of the legal profession. We encourage applicants to learn more about our work

Position Summary

IAALS is seeking a full-time Administrative Assistant III to assist with business operations, acting as a constant resource and providing support to various operational and programmatic team members in an administrative and coordinating capacity. The position primarily supports IAALS team members in general operations, programmatic support, calendaring and scheduling, fundraising support, travel arrangements, event logistics, business operations & reporting, public relations, and communications. This benefited full-time position will report to the Budget & Operations Manager.

Essential Functions

The position works independently and on team projects under general direction and routinely coordinates with others to complete tasks. They will also work with guidance using standard information and formats when available.

  • Provides general support to the Senior Director of Operations on projects, reports, and initiatives.
  • Provides general support as needed to the Executive Director/CEO and programmatic directors on meetings, assisting with preparation of materials, projects, reports, and general office administration.
  • Assist Director of Development on fundraising and donor relations efforts.
  • Assist Event and Partnership Manager with event logistics, including preparing event materials, creating name badges and table tents, and other day-of-event needs.
  • Setting conference rooms for meetings, including AV/tech set up, adjusting table configurations, and water/food stations.
  • Assist IAALS staff with other business needs as they arise.
  • General office support, including answering telephones and emails, assisting in-person visitors, mail distribution, kitchen and supply room upkeep, ordering supplies, note taking for staff meetings, publication inventory control, and reporting facilities needs to the Budget & Operations Manager.
  • Monitor and respond to inquiries made to IAALS email account.
  • Assist with management of calendars and scheduling appointments for IAALS-wide calendar, Senior Director of Operations, and other director-level team members as needed, including setting up Zoom meetings and disseminating meeting information.

Knowledge, Skills, and Abilities

  • Ability to communicate effectively verbally and in writing.
  • Ability to find information and answer questions independently in typical situations.
  • Ability to carry out instructions in oral, written, or diagram form; ability to apply logic and deal with problems involving several variables in everyday situations.
  • Ability to prioritize and handle numerous projects and requests at once.

Required Qualifications

  • High School diploma or equivalency.
  • Working knowledge of standard administrative computer applications and platforms (e.g., Microsoft Office, Adobe, Zoom, etc.)
  • One year of office administrative experience.

Preferred Qualifications

  • Bachelors degree.
  • Two years of office administrative experience.
  • Experience working in a legal environment or higher education.
  • Proficient in two or more languages.

Working Environment

  • Standard Office Environment
  • Noise level is quiet to moderate
  • Typically work is with unrestricted access to areas all over the campus

Physical Activities

  • Ability to sit in front of a computer for an extended period of time.
  • Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule
Monday - Friday, 8:00 a.m. - 5:00 p.m.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) September 29, 2023.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number:
The salary grade for the position is 8.

Hourly Range:
The hourly range for the position is $23.95-$26.34

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex, sexual orientation, gender identity, gender expression, marital status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; Equal Pay Act; Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers' Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

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