Department Summary

Conference & Event Services (CES) delivers exceptional service, resources, and support to events on the University of Denver (DU) campus. While upholding the University’s integrity, values, and inclusive engagement, CES cultivates strategic relationships with its internal DU partners to ensure the success of outreach to local, national, and global organizations. CES provides services to clients for the exploration, discussion, and enactment of issues and topics germane to a variety of important areas that include civic, political, non-profit, educational, and business.

Position Summary

The Event Coordinator supports the execution of events hosted on the DU campus through a combination of administrative duties, and extensive on-site event coverage. The primary responsibilities as an event coordinator are to coordinate and assist with all planning and event logistics from beginning to end and assist the events team. Responsibilities include client communication, work orders, supply tracking, and on-site execution of events.

This position requires significant evening, weekend, and occasional holiday availability. A hybrid work environment is offered, with an expectation of three in-office days per week.

Essential Functions

Event Coordination & On-Site Support

• Serve as on-site lead for assigned events, ensuring setup, execution, and breakdown.
• Support CES event managers during large or complex events by coordinating logistics, assisting with client communication, and resolving on-site issues in real time.
• Manage a limited portfolio of events independently, from contracting through post-event closeout.
• Oversee and ensure timely completion of work orders with facilities, custodial, catering, AV and parking services.
• Maintain accurate event records and enter details/updates into Momentus.
• Provide strong customer service and maintain professionalism during high pressure event environments.
• Use discretion and independent judgement on-site when last-minute decisions need to be made with vendors or clients.

Client Communication & Sales Support

• Respond to inquiries, occasionally provide proposals, and assist with limited contracting.
• Support CES staff in cultivating positive client relationships through timely communication and follow-up.
• Work within an agreed upon event budget with the clients and the events team.

Collaboration & Stakeholder Relations

• Manage overall event logistics collaborating with internal DU departments and external vendors to ensure event needs are met.
• Build and maintain effective working relationships and brand awareness with faculty, staff, vendors, and community partners.
• Assist with occasional special projects or initiatives assigned by CES leadership in addition to other duties as assigned.

Supervisory Duties

• The Event Coordinator may oversee student staff and contracted service providers including other University employees (parking, custodial, etc.).

Knowledge, Skills, and Abilities

• Excellent project management and organizational skills with the ability to manage multiple projects simultaneously.
• Proven ability to troubleshoot, problem-solve, and work in a fast-paced environment; must have excellent customer service, communication, and interpersonal skills.
• Willingness to learn event management software and processes.
• Ability to thrive in a high-paced, team-oriented setting.
• Demonstrates dependability, flexibility, and adaptability in a transitioning environment.
• Displays outstanding attention to detail and commitment to quality and performance.
• Proficient in Microsoft Office Suite.

Required Qualifications

• Undergraduate Degree or Equivalent Experience
• One-two years of experience in events, hospitality management, or customer service

Preferred Qualifications

• Three plus years of experience in event, hospitality management, or customer service
• Momentus software
• Experience in Higher Education

Working Environment

• Standard office and event environments
• Noise level is quiet to moderate

Physical Activities

• Ability to sit or stand for an extended period of time.
• Ability to move about the campus pending events with the capability of transporting objects up to 50 lbs.

Work Schedule

This position requires significant flexibility, including evening, weekend, and occasional holiday availability. A hybrid work environment is offered, with an expectation of three in-office days per week.

Application Deadline

For consideration, please submit your application materials by 4:00 p.m. (MST) November 14, 2025.

Special Instructions

Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number

The salary grade for the position is 7.

Hourly Range

The hourly range for this position is $24.53-$28.10.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

Benefits

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:

1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.