Fleet Manager

Apply now Job no: 493319
Work type: Staff Full-Time
Location: Denver, CO
Categories: Maintenance / Grounds / Skilled Trades

The Department of Facilities Management supports the mission of the University of Denver's physical resources in order to provide a healthy and safe educational environment for campus community through services of the departments of : Capital Projects and Planning, Facilities Management, Parking & Mobility Services, Auxiliaries & Real Estate, and Business & Operations.

Position Summary

Under the direction of the Director of Parking and Mobility, the Fleet Manager organizes, implements, and supervises the maintenance, repairs, modification, and replacement of all University-owned vehicles, and motorized mobile equipment with the goal of ensuring the proper, safe, and reliable operations, and the availability of such vehicles within budgetary limitations by performing the duties and responsibilities of the position as described herein. The Fleet Manager manages the campus shuttle operation, including communicating with the contract provider about all scheduling and operational requirements, complaints, analysis of reports, development and preparation of oral and written reports, and recommendations, to the department Director and senior leadership.

Essential Functions

  • Coordinates and supervises activities associated with the maintenance and repairs of vehicles, including licensed vehicles, slow moving machinery (SMM), and related equipment, though outside vendors including, but not limited to, dealers, body shops, transmission shops, tire shops, and general automotive repair shops.
  • Assist in identifying outside vendors that provide vehicle maintenance and repair services, at a level of quality and service that meets fleet management, best practices, and standards.
  • Develop bid/request for proposals (RFP) requirements in sufficient technical detail and specificity to ensure that vehicles are always efficiently maintained, and kept in safe and proper working order, to ensure that 95% of Facilities vehicles are in operating condition.
  • Ensures all vehicle expensed are accurately reported in the appropriate electronic record keeping system in order track and monitor activities associated with licensing, inspections, maintenance and repair of vehicles; oversee the preparation of associated cost records.
  • Develop the annual budget for maintenance and repairs for Facilities vehicles. Monitor and reconcile expenditures of budgeted funds and receipts.
  • Prepares staff reports and recommendations on vehicles condition, vehicle type and selection, vehicle purchases, vehicle sales, and vendor performance.
  • Assist departments in preparing vehicle purchase specifications; negotiate purchase price for vehicles and after-market accessories to be installed per purchase specifications; inspect vehicles upon delivery ensuring compliance with purchase order specifications and proper operating condition.
  • Coordinates and supervises activities associated with the operation of a campus shuttle by an outside vendor.
  • Ensures that all contract requirements and service level agreements (SLA) are met.
  • Tracks, records and reports key performance metrics. Coordinates scheduling of special events with the vendor. 
  • Establish and update procedures, standards, and guidelines for the maintenance and repairs of licensed vehicles, SMM, and related mechanical equipment.
  • Establish and update procedures, standards, and guidelines for appropriate types of vehicles to be used by Facilities as well as for the University at large.
  • Establish and update the optimal quantities of each vehicle type, for Facilities and for the University at large.
  • Oversee the operation of the on-site compressed natural gas (CNG) fuel system; develop and administer programs to ensure compliance with associated federal, state, and local rules and regulations.
  • Administer reconciliation of on-site fuel storage tank inventories.
  • Prepare, update, and maintain fuel system specifications for new systems as necessary, including emergency repairs if leaks are discovered.

Knowledge, Skills, and Abilities

  • Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations found in print, as well as websites, blogs, and other media sources.
  • Ability to write reports, business correspondence, and procedure manuals with Microsoft Office software applications, and other applications, using computers and mobile electronic devices.
  • Ability to read, analyze and interpret bid amounts, proposal amounts, invoices, estimates, work orders, and then calculate sums, averages, unit costs, hourly rates, as typically used in a fleet management operation.
  • Ability to write budgetary reports and accounting spreadsheets through use of Microsoft Office software applications, and other applications, using computers and mobile electronic devices.
  • Ability to effectively present information and respond to questions from clients, managers, or customers.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only a limited standardization may exist.
  • Ability to interpret a variety of instructions furnished in written, oral, electronic,  graphical, or numerical form.
  • Ability to self-direct own work and capable of effectively coordinating the work of others.
  • Ability to work in a team-oriented environment that requires individual thought and initiative.
  • Capable of implementing processes which meet the diverse needs of complex organizations.
  • Ability to maintain professional standards and conduct during stressful and sometimes adversarial situations.
  • Ability to deliver and follow detailed instructions.
  • Possesses strong oral, written, and electronic communications skills.
  • Proficient in use of a variety of software applications and ability to learn new software.
  • While performing the duties of this job, the employee is regularly required to sit and or stand for prolonged periods and may be required to lift 50 pounds.
  • Specific vision abilities required by this job include correction to 20/30 vision, close vision, distance vision, night vision, color vision, and the ability to adjust focus.
  • This position is assigned to a traditional office environment, as well as routinely expected to work in the varying environment listed in the Work Environment section.
  • Work commences during morning hours however, this position may be called upon to work different hours or at locations away from the immediate office and must be able to safely operate a variety of vehicles including cars, trucks, heavy equipment, and buses, without accommodation.
  • Primarily indoor, office environment, and outdoors, at times in severe weather conditions, routinely in a variety of automotive and equipment repair facilities, as well as with a variety of tools and mechanical equipment of various sizes and descriptions which are typical to vehicle and equipment maintenance and repairs.

Required Qualifications

  • High School Diploma or GED.
  • 5 years of experience in the automotive and/or heavy equipment industry.
  • Current valid Colorado Driver's license.
  • Experience in operating at least two of the following type of vehicles: trucks, buses or heavy equipment.
  • Experience as an automotive/heavy equipment technician (Mechanic) or experience as a fleet manager. 
  • Proficient with the use of MS Office applications including Windows, One Note, Outlook, Word, Excel, and PowerPoint.
  • Proficient in the use of Android or iPhone applications.

Preferred Qualifications

  • Associate degree in Business. 
  • 7 years of relevant experience with progressive greater responsibilities in the fields automotive repair and/or fleet management.
  • Current, valid Colorado CDL Class A or CDL Class B Driver's License.
  • Training and/or certification as a Heavy Equipment Operator.
  • ASE Master Certified Automotive technician and/or CAFM fleet Manager or CAFS fleet specialist.
  • Knowledge of TMA CMMS (WebTMA).
  • Proficient with the use of MS Project and Visio.

Work Schedule
Hours may vary based on business needs.

Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) on Wednesday, December 2, 2020.

Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Range
Salary will be determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is committed to enhancing the diversity of its faculty and staff. We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, religion, sex, sexual orientation, gender identity, disability, military/ veteran status or any other status protected by law.

All offers of employment are based upon satisfactory completion of a criminal history background check.

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